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What a document management system should do for you

A document management system can be a great addition to your software tools to help manage all of the information about your fixed assets.  There are five things that you should make sure a system can do for you.

  1.  Manage all documents associated with assets, inventory items, leases and capital projects such as your purchase orders, invoices, contracts and asset/inventory images
  2. Allow multiple users to access documents simultaneously.  This will eliminate the need for multiple hard copies.
  3. Let you browse all documents or search by document type, author and/or date of attachment
  4. Permit you to upload an unlimited number of documents.
  5. Help you reduce auditing costs with quick and easy document retrieval.

 If you implement a system that has the five features above, you should find that you’ll experience significant time savings and your document management will be incredibly simple.

Posted on by rgreene

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