Knowing that the right person for the job is available at the right time is key to the fluidity of your business processes.  When searching for a maintenance management system, check to see if it includes an employee calendar.  For example, our Maintenance4000 software displays a color-coded chart highlighting the availability, proximity to the job and the daily/hourly charges associated with each operative.  What’s more, the ‘qualifications’ tab allows people to be associated with particular trades, thus ensuring that you always choose the right person for the job.

Because most organizations meet their maintenance requirements through a combination of both in-house resources and external contractors, a facility that serves as a repository for all work order information associated with contracts can be very helpful.  The information kept should include date of initiation, date of completion, costs, contract codes and descriptions.