Fixed Asset Management Software for the Government Sector

Government4000 was created specifically for United States government agencies and organizations requiring an all encompassing fixed asset management package. From fixed asset accounting, to inventory tracking and maintenance management, the Government4000 product suite leaves no stone unturned. With its advanced security features and superior reporting capabilities, two crucial aspects of a proper fixed asset management system, government users can be confident in the continuity of their fixed asset management procedures. The Government4000 product suite consists of 10 modules and incorporates depreciation, GASB compliance, lessee asset accounting, forecasting and budgeting, project cost control, document management, inventory management, barcode tracking, maintenance management and helpdesk support.

Highlights & Benefits of Government4000

Calculates and retains depreciation for one book or multiple books, for any period or range of periods.
Aids in compliance with GASB 34 requirements.
Generates comprehensive audit trails with details of actions performed by all users.
Provides the facility to index assets on an annual basis.
Possesses stringent, technically advanced security features.
Allows for web-based access to Government4000, the fixed asset register.
Manages finance and operating leases used to acquire fixed assets, inventory and stock items.
Runs what-if scenarios for future capital government expenditure and asset disposals.
Controls cash-flows, budgets and project expenses associated with government-funded capital projects.
Stores images of all documents associated with fixed assets, inventory items, leases and capital projects (purchase orders, invoices, contracts, item images, etc.).
Holds detailed data on non-capitalized assets/inventory and stock items.
Incorporates hand-receipt functionality so that transfer events can be physically documented.
Includes asset and inventory tracking capabilities utilizing barcodes or RFID asset tracking.
Manages all planned, unplanned and preventative maintenance on fixed assets and inventory items.
Records reports of all issues associated with fixed assets, inventory and stock items, serving as an electronic helpdesk.
Encompasses more than 100 standard, and thousands of customized, reports and forecasts.

GASB 34 Compliance

GASB 34 requires state and local governments to report the value of their infrastructure assets, (roads, bridges, water and sewer facilities, etc.) in their annual financial reports on an accrual accounting basis. Government4000 allows government clients to fully comply with GASB 34 guidelines, providing detailed information concerning the costs and conditions of an agencys capital assets. GASB 34 recognizes two methods for assessing the value of infrastructure assets, the depreciation approach, and a modified approach Government4000 fluently addresses both options.

With regulations such as GASB 34 now demanding ever increasing levels of accountability, it has never been more important to have a fixed asset system that can assist organizations in meeting these types of requirements. Government4000 provides instantaneous access to a complete audit trail; if required, government users can access a full log detailing every action ever made by any user.

Security

Government4000 effortlessly addresses data security. Security defined at an individual level ensures that confidential information can be viewed only by those that need to see it and safely hidden from those who dont. The systems powerful and technically advanced protection utility requires a valid username and password combination prior to granting access. Individual or group access rights can be designated according to each government agencys specific security requirements. Access can be restricted, where necessary, to single screens and actions and even to specific records within each module.

Comprehensive Reporting and Forecasting

Composing reports and forecasts can be a lengthy, repetitive and costly process and is often subject to human error. Each module within the Government4000 product suite is designed with a powerful, built-in report engine. More than 100 standard reports and thousands of customized reports are available within the system, completely eliminating the need to rely on third-party report writers.

A common reporting function is used across all types of reports, ensuring a single intuitive method of analyzing and extracting data required for government generated reports. Data can be selected according to a number of specifications; for example, within Government4000, selections may include asset type, purchase value, depreciation method and capitalization date.

For added convenience, reports generated within Government4000 can be quickly transformed from a summary into a detailed, professional analysis. Reports can be viewed on screen, sent to a printer, emailed or exported into business tools such as Microsoft Excel.

Data Import Wizard

With the Data Import Wizard, raw data (in a range of formats) can be directly imported into Government4000. This tool offers a simple way to import new assets, inventory items or capital project details and update existing ones. The Data Import Wizard saves users a significant amount of time by eliminating the need to manually enter new data into the system.

Real Asset Management International strives to maintain its high standards within the software industry and has received the following accreditations: