Managed Data Conversion Service

Real Asset Management Internationals (RAMI) Data Conversion Service is a fully managed process that involves converting existing asset data, via a common file format (e.g. xls, txt or csv), to create an asset register with RAMIs Asset4000 system.

Within the timescales agreed for the implementation project plan, a RAMI Project Manager will first work with a client to complete a data conversion document. This is a detailed record that clearly defines the structure and content of the data that is to be supplied, together with exact conversion rules. When RAMI and the client are satisfied with this information, it is signed off by both to confirm the clients instructions and RAMIs complete understanding of them.

An important part of this exercise is to confirm the following figures:

• Gross Book Values (GBV) and Net Book Values (NBV) at a specific point in time.
• Exact number of items to be converted.
• The number of accounting books to be converted.

Data Integrity

Quality data is critical and RAMI will consult with the client by telephone and email to correct any minor errors, wherever possible. Any major errors or omissions (e.g. capitalization dates, values, incorrect balances, etc.) that prevent the conversion from being completed will require the project to be suspended until the client supplies the corrected data. In such instances, the RAMI Project Manager will advise the client of any additional days required for the data conversion and will agree a revised project plan.

Timeline

A standard data conversion will typically take 10 working days to complete. Conversions that involve complex rules or an unusually large number of files or records can take longer and this will be reflected in the project plan.

Multi Book Conversions

RAMI specializes in multiple accounting and tax books. The RAMI Project Manager will provide guidance on defining the essential (one-on-one) relationship between each asset and its associated accounting and tax information and this will be included in the data conversion document.

Should the client decide to incorporate additional books after the data conversion has started, the conversion will be put on hold until a revised time-estimate and new versions of both the project plan and the data conversion document have been agreed.

Historical Data

A valuable feature of RAMIs comprehensive service is to include the direct conversion of any historical data (e.g. previous years depreciation charges) that can be supplied by the client. The potentially vast number of variables that may have contributed to such calculated values make it inadvisable to attempt replication and would usually add significantly to the days required.

Please contact RAMI to request additional information on the Managed Data Conversion Service: 617 342 7291 or solution@realassetmgt.com.