What To Look For In A CMMS

It is imperative that a CMMS meets an organization’s present and future needs and incorporates the necessary elements that will support its goals. Whether you require a small, basic system or a more sophisticated, functionally-rich solution, below are some of the key features which a CMMS should offer:

Core Features

  • Easy-to-use repository of assets, locations, maintenance history, costs, materials, tools, and time.
  • Equipment register to hold asset description and details, costs, work history, depreciation, future scheduled work, and allocated stock and tool.
  • Information on employee availability, proximity, and associated costs for more efficient workforce management.
  • Function to assist with work scheduling and labor resource for managing multiple work orders, parts, labor costs, dates, and meter readings.
  • Ability to log and manage repair work and schedule planned maintenance.
  • Comprehensive stock management system with automated stock level alerts.
  • Purchase order and goods received functionality.
  • Ability to attach documentation to work orders, equipment, stock, etc.
  • Real-time mobile access to work orders, stock information, instruction/safety manuals, and documentation.
  • Web access to real-time helpdesk function for logging and monitoring work requests.

Management Information

  • Auto email, text message, instant messenger and on-screen, pop-up alerts.
  • Comprehensive standard reporting functions.
  • Breakdown and fault analysis.
  • Robust and configurable reporting and KPI dashboard function.
  • Repair vs. Replace analysis to facilitate better business decisions.

Good Technology

  • Intuitive and user-friendly.
  • Efficient and ergonomic software design to allow users to move around the system quickly and easily.
  • Comprehensive online help, user guide, and training manuals.
  • Ability to be installed on premise or hosted by the supplier.
  • Automated notifications with status updates to relevant parties.